Withdrawal from the College

Withdrawal from the College

You can officially withdraw by notifying the Enrollment Services Center at the College.

The withdrawal date for each is determined as follows:

Official Withdrawal: You should notify an enrollment services specialist of intent. A withdrawal form will be completed at that time and an exit interview conducted with appropriate College personnel.  

Withdrawal Without Notification: In general, the College will use the midpoint of the semester as the withdrawal date for students ceasing academically related activity without notification to the College. If an academically related activity can be documented beyond this point, then that date will be used for the purposes of Title IV refunds.

Administrative Withdrawal (AW): Instructors may administratively withdraw students if they have ceased to attend classes prior to the end of the withdrawal period. A grade notation of “AW” will be made on the permanent academic record. The AW grade is not calculated into the student's GPA, but does count toward the student's earned/attempted credit ratio. If the instructor does not assign as AW to a non-attending student, a final grade of F will be posted at the end of the semester.


Title IV Refund Policy

The U.S. Department of Education assumes that you earn your aid based on the period of time you remain enrolled. During the first 60 percent of the semester you earn Title IV funds in direct proportion to the length of time you remain enrolled. A student who remains enrolled beyond the 60% point earns all aid for the semester. Unearned funds must be returned to the U.S. Department of Education. 

The key to determining the period of enrollment is the withdrawal date. The percentage of the period that you remain enrolled is derived by dividing
the number of days prior to the withdrawal date by the number of days in the semester.

If, after returning unearned financial aid, there is insufficient financial aid to cover your charges, you will owe a balance to Tompkins Cortland Community College.

The College has 30 days to perform the Return of Title IV calculation from the date that they are notified you withdrew, and are required to return any unearned aid no later than 45 days from the date the College determines that the student withdrew.

The College follows the Department of Education’s order of return of Title IV funds to the programs from which the student earned aid. Unearned federal aid is returned in the following order:
1.    Unsubsidized Direct Student Loans
2.    Subsidized Direct Student Loans
3.    Direct PLUS Parent Loans
4.    Federal Pell Grant
5.    SEOG