At the beginning of each College course, the instructor will inform students of the criteria to be used in determining the final grade. Students who enter the course late should be sure that they know these criteria. For academic credit courses, the instructor's assessment of each student's achievement will be in accordance with the grading system.
|Grading Definitions||Grade||Quality Points per academic credit hour*|
|Below Satisfactory Achievement||C-||1.7|
|Other Grade Notations|
|Incomplete||I or •||------|
|* GPA credits are assessed for college-level courses with course numbers of 100 or higher for which students have been assigned letter grades excluding P (Pass), AW (Administrative Withdrawal), MW (Immunization Withdrawal), W (Withdrawal), and WP (Withdrawal Passing), SUNY (SUNY GenEd), and TR (Transfer Credit).|
W - Withdrawal:
The W will be given to students who have officially withdrawn from a class after the third week and up to the end of the ninth week of classes.
WP/WF - Withdrawal Passing/Withdrawal Failing:
The WP notation will be given for any course dropped after the ninth week of classes and up to the end of the 14th week of classes, if the student is passing the course at the time of withdrawal. Otherwise, the student will receive a WF, which factors into the GPA.
Note: The W, WP, and WF deadlines apply to regular 15-week courses. Courses running for shorter periods of time will have different W, WP, and WF deadline dates. Check the semester calendar for details.
X - Audit:
Students must declare their preference for audit at the time of registration.
I or • - Incomplete:
An incomplete may be issued upon the student’s request at the discretion of the instructor in situations in which a student has not completed the course requirements for medical or personal reasons documented to the instructor’s satisfaction. The student and the instructor must jointly notify academic records of the request and approval via the incomplete request form available from the academic records office. If the student fails to complete the requirements before the end of the fourth week of the semester following the semester in which the Incomplete was assigned, the grade will be changed automatically to an F. For self-paced courses, students must re-register for the course if requirements are not completed by the end of the fourth week of the semester following the semester in which the incomplete grade was assigned.
IP - In Progress:
The IP grade is designed to allow a student to reregister for a course in the next sequential semester or session, if the student has made significant progress in the course in the previous semester, but not progress sufficient to demonstrate mastery of the subject matter. Rather than have the student repeat the entire course, the student who receives the IP grade can pick up those learning objectives necessary to complete the course in the next sequential semester or session. Only courses with an approved continuance procedure can utilize the IP grade. Such a procedure spells out the process by which students continue their progress in the next semester or session. The procedure must be approved by the academic standards committee and the dean of instruction. No instructor will be required to accept IP students whose IP grades were assigned by another instructor. An IP grade will change to an F if a student has not re-registered for and achieved success in the course during the next sequential full semester.
AW - Administrative Withdrawal:
Instructors are required to administratively withdraw students who have ceased to attend or participate in classes prior to the end of the withdrawal period. A grade notation of “AW” will be made on the permanent academic record. The AW grade is not calculated into the student's GPA, but would affect the earned/attempted ratio in determining academic and financial aid status.
F - Failing:
This grade will be given to students who have failed to complete course requirements. F is a failing grade and factors into the GPA.
MW - Immunization Withdrawal:
Students who do not submit their immunization records will be withdrawn from their courses. The MW grade is not calculated into the student’s GPA.
Students may apply up to six credit hours of coursework toward a degree program on a pass/fail basis. A pass grade will be assigned only if the student earns a minimum grade of C in the course. A written request to take a course pass/fail must be approved by the instructor and the program coordinator, and filed with the academic records office by the end of the drop period. Credits earned with a grade of P for courses taken on a pass/fail basis are not used in calculating the grade point average.
This grade is given for coursework accepted by Tompkins Cortland that meets the SUNY General Education (Gen. Ed.) requirements where the grade is a passing grade below a C (2.0). This coursework does not factor in a students GPA or count toward degree requirements.
TR - Transfer Credit:
This grade is given to coursework accepted by Tompkins Cortland from another college and does not factor into the GPA.
Any student who wishes to challenge a course grade should do so within the following timeline:
- for 10 or 15 week courses: within two weeks of the beginning of the following semester;
- for all courses with a duration shorter than 10 weeks: within two weeks after the grade is posted in myTC3.
Students should discuss the situation with their academic advisor and the course instructor. If a satisfactory resolution cannot be reached through discussion with the instructor, written request for grade change should be made to the appropriate department chairperson.
Grade appeals must be based on a violation; misunderstanding; or an arbitrary, capricious, or inequitable application of a regulation, policy, or process contained in the course outline or College policies. The written request for grade change must be delivered by email or hard copy to the appropriate department chairperson.
The department chairperson shall conduct an independent investigation including interviewing both student and instructor and any witnesses deemed relevant and material to the issues raised. A written decision will be provided to both parties within two weeks.
Either the student or instructor may appeal the decision to the associate provost within 10 days of receipt of the department chairperson’s decision. Appeal shall be in writing, setting forth the reasons the decision of the department chairperson should not be carried out and specifically setting forth the grounds for such appeal.
The associate provost shall make a final adjudication and determination in the matter and notify both parties and the appropriate department chairperson of the final decision in writing within 14 days.
Early Student Progress Reports
Early Student Progress Reports are posted by the instructor in each 15-week course to provide the student an approximate assessment of early course achievement. The performance indicators are posted in the grades section of myTC3/myINFO by the end of the fourth full week of classes. This information does not appear on a student’s transcript and is not calculated into a student’s GPA. Students who receive S- or U grades are encouraged to consult with their instructors and advisors as soon as possible. The instructor’s approximate assessment of each student’s achievement will be in accordance with the following grade notations:
|Satisfactory Performance & Achievement||S|
|Less than Satisfactory Performance & Achievement||S-|
Unsatisfactory Performance & Achievement and/or Failing
A course may be repeated, but credit will be granted only for the most recent grade. The most current grade will be used to compute the grade point average (GPA). All grades earned in repeated courses will be included on the student’s permanent record.
Withdrawal from the College
To withdraw from the College, a student must contact the Enrollment Services Center. Filling out the withdrawal form means your intention is to withdraw from every course for that semester. The regulation for assigning grades of W (withdrawal), WP (withdrawal passing), or WF (withdrawal/failing) are noted under Grade Notations, previous page.
The grade point average (GPA) is computed by:
- Multiplying the quality points for the letter grade earned by the number of GPA credits for the course.
- Adding the quality points earned in all courses taken.
- Dividing the sum of quality points by the total number of GPA credits.
Grades for equivalent credit courses and the grade notations of AW, W, WP, I, IP, P, SUNY, TR, MW, NC, and X are not used to calculate the GPA.
In computing grade point averages only credit courses taken at Tompkins Cortland are included.
Sample Grade Point Average Calculation
Example of GPA (Grade Point Average) calculation, with a failing grade (F) and a pass (P) included to demonstrate how they are calculated:
|Course||Credits||Total GPA Credits||Grade||Quality Points||Total Quality Points|
Total Quality Points/Total GPA Credits = GPA
39.6/17 = 2.329 GPA